1. NAME AND PURPOSE
The name of the Association shall be "St. Fintan's National School Parents' Association". The School in question is St. Fintan's National School, Carrickbrack Road, Sutton, Dublin 13.
The purpose of the Association is to provide a structure through which the parents/guardians of children attending St. Fintan's can work together for the best possible education of their children. The Association will work with the Principal, the staff and the Board of Management to build effective partnership of home and school and to promote the interests of the students. This is in accordance with the Education Act, 1998, which sets out the role of parents' associations, and seeks the promotion of the involvement of parents in the operation of the school, in consultation with the Principal.
2. THE WORK OF THE ASSOCIATION
The Association will undertake a programme of activities (including fundraising) which will promote the involvement of parents and which will support pupils, parents and school staff. In planning its activities, the Association will consult with the school Principal.
The Association may advise the Principal and Board on any matters relating to the school, in accordance with the Education Act, 1998.
All parents or guardians of children attending St. Fintan's National School will be deemed to be members of the Association.
4. THE COMMITTEE OF THE ASSOCIATION
The members of the Association will elect a number of members who will have responsibility for managing the activities of the Association. This team will serve as the Association's Committee.
5. THE WORK OF THE COMMITTEE
The Committee will consult with the school Principal when planning the programme of activities for a particular year. The Committee will maintain on-going communications with the Principal and the Board.
The Committee will report to the parent body (the members) about the work of the Committee at the Annual General Meeting (AGM).
The Committee will manage and account for any funds collected by the Association.
6. MEMBERSHIP OF THE COMMITTEE
The members of the Committee will be elected each year at the AGM of the Association.
Parent representatives elected to the Board of Management are automatically members of the Committee, but may not hold an officer post.
Candidates for the Committee must be nominated and seconded at the meeting, with their agreement, before they are voted into office. If more than the required number of candidates is nominated then a secret ballot shall take place at the meeting.
The number of the Committee will be a maximum of 25 with a minimum of 10. The maximum of 25 includes the two parent representatives elected to the Board of Management.
At its first meeting, the Committee shall elect a Chairperson, Vice-Chairperson, Secretary, Vice-Secretary, Treasurer and Vice-Treasurer. The Chairperson, Vice-Chairperson, Secretary and Treasurer will serve as officers for a maximum of three consecutive years in any one role.
Any member who misses three consecutive committee meetings, without valid reason, will be deemed to have resigned. Under such circumstances new members can be co-opted onto the Committee.
7. ROLE OF COMMITTEE OFFICERS
The Chairperson will be responsible for the day-to-day running of the Association.
S/he will be responsible to the Association for all activities undertaken in the name of the Association.
The Secretary will be responsible for dealing with all correspondence and administration, including meeting agendas and minutes.
8. COMMITTEE MEETINGS
The Committee shall meet at least once each month during the school term. Any meeting of the Committee must have a quorum of at least one third of the membership before it is valid.
Minutes of each preceding meeting must be signed, adopted and kept.
Motions put to the vote at Committee meetings shall be carried by a simple majority.
In the case of a tied vote, the Chairperson shall have the casting vote.
9. ANNUAL GENERAL MEETING
The Annual General Meeting of the Association will be held once every calendar year, normally in the Christmas Term before September 30*'. All parents or guardians of children attending the school must be invited in writing, not less than two weeks before the AGM.
The basic purposes of the meeting are to account for the work of the past year; account for money received and spent; to deal with resolutions and such matters of which notice has been given to the Committee; and to hold elections for the Committee.
All parents or guardians attending the meeting shall have one vote. Proxy voting will not be permitted.
The quorum for the AGM shall be 15 members actually present.
10. CO-OPTIONS AND SUB-COMMITTEES
The Committee may co-opt people onto the Committee to assist with their work.
The Committee may appoint subcommittees for particular tasks. A sub-committee will consist of any Association members appointed. Subcommittees may also co-opt members. Each subcommittee is accountable to the main Committee, and the Committee may revoke any powers assigned by it to the subcommittee.
Persons co-opted to the Committee or any subcommittee may not hold office and are not entitled to vote.
The Association will finance its activities through fund-raising activities specifically for the work of the Association. It will also finance its activities through an annual voluntary charge on parents.
The Association will keep a bank account or accounts in its name. The Treasurer and the Chairman or Secretary of the Committee must co-sign all cheques or withdrawal slips. A written statement of income and expenditure will be given at the AGM.
At no time shall the bank account/s be overdrawn if available funds are not sufficient to cover the overdraft.
In the event of the Association's dissolution power of attorney shall pass to the Board of Management with the proviso that resources be disposed of at the discretion of the Board of Management.
12. FUND RAISING
Fund raising for the school by the Association will be done in consultation the Board.
The Association's Committee will agree with the Board as to the specific school projects for which funds are to be raised by the Association.
Substantial donations to the Association may only be accepted with the agreement of the Committee.
13. MEMBERSHIP OF THE NATIONAL PARENTS' COUNCIL - PRIMARY
The Association will affiliate to the National Parents' Council - Primary on an annual basis.
Delegates to the National Parents' Council - Primary County Committee shall be elected from the members of the Committee at one of its first Committee meetings.
14. EXTRAORDINARY AND SPECIAL GENERAL MEETINGS
Any "General Meeting" other than the AGM is an "Extraordinary General Meeting". An EGM intended to change the Constitution is called a Special General Meeting.
The notice required for an EGM or SGM is two weeks. The quorum for an EGM or SGM shall be 15 members actually present.
15. AMENDMENTS TO THIS CONSITITION
This Constitution may be amended or repealed only with the approval of two-thirds of the attending members present at the SGM. Notice of the proposed amendments must be given to the Association's Chairperson and Secretary at least 14 days before the SGM, and must appear on the agenda.